Get a 20% discount on the first year of the Company Training Academy annual plan.
Limited-time offer – ends April 24, 2025
Use promo code:
CTA20
  1. Home
  2. Resources
  3. ISO 45001 Gap Analysis

ISO 45001 Gap Analysis [Free Tool]

Find out your level of compliance with ISO 45001

Instructions: The questions below cover all relevant ISO 45001 requirements - by filling out the answers, this tool will automatically calculate your company's level of compliance with ISO 45001.

When answering questions, the following scale needs to be used: 
  • 1 — Not implemented: No process or activity implemented, or little/no evidence of any systematic achievement
  • 2 — Planned: Activity or process is planned but is not implemented, or the implementation just started
  • 3 — In progress: Activity or process is partially implemented, so that its full effects cannot be expected
  • 4 — Mostly implemented: Activity or process is fully or mostly implemented, documented, and relevant people are trained, but monitoring, measurement, and improvement are not systematic
  • 5 — Optimized: Activity or process is fully implemented, documented, and is continuously supervised, measured, and improved; relevant people are trained

4 CONTEXT OF THE ORGANIZATION

4.1 UNDERSTANDING THE ORGANIZATION AND ITS CONTEXT


Tip
You need to determine the external and internal issues that are relevant to your organization.

Click here to see an example of Procedure for Determining the Context of the Organization and Interested Parties.   See Preview

4.2 UNDERSTANDING THE NEEDS AND EXPECTATIONS OF INTERESTED PARTIES


Tip
You need to determine the interested parties for your OH&S management system, their relevant needs requirements, and which of these become compliance obligations.

Click here to see an example of List of Interested Parties, Legal and Other Requirements.   See Preview

4.3 DETERMINING THE SCOPE OF THE OH&S MANAGEMENT SYSTEM


Tip
You need to determine and document the boundaries and applicability of your OH&S management system by considering external and internal issues, compliance obligations, physical boundaries, what you control and influence and your activities, products and services.

Click here to see an example of Scope of the OH&S Management System.   See Preview

4.4 OH&S MANAGEMENT SYSTEM AND ITS PROCESSES


Tip
You need to establish, implement, maintain, and continually improve an OH&S management system including all processes needed; including interactions and sequences of processes and assigning resources. 

5 LEADERSHIP AND WORKER PARTICIPATION

5.1 LEADERSHIP AND COMMITMENT


Tip
Top management needs to demonstrate leadership of the OH&S by accounting for the efficiency of the OH&S, ensuring OH&S integration into business practices, promoting improvement, and ensuring resources are available.

5.2 OH&S POLICY


Tip
An OH&S policy must be established that is appropriate for the organization, provides a framework for OH&S objectives, and shows commitment to protecting the OH&S, meeting compliance obligations and continual improvement.

Click here to see an example of OH&S Policy.   See Preview

Tip
The OH&S policy needs to be available, maintained, communicated, and understood by relevant interested parties.

5.3 ORGANIZATIONAL ROLES, RESPONSIBILITIES AND AUTHORITIES


Tip
Top management must assign responsibilities and relevant roles for the OH&S management system development, reporting, and maintenance so that it meets the intended goals and this documented information is maintained. Top management should communicate to all interested parties in the organization.

5.4 PARTICIPATION AND CONSULTATION


Tip
The organization needs to establish a process for consultation and participation of employees that defines mechanisms, training, time, and resources necessary its effectiveness.

Click here to see an example of Procedure for Communication, Participation and Consultation.   See Preview

6 PLANNING

6.1 ACTIONS TO ADDRESS RISKS AND OPPORTUNITIES


Tip
You need to plan for the OH&S management system and consider issues and requirements that determine the risks and opportunities to be addressed.

Tip
Planning must take place to address the risks and opportunities identified and integrate these into the OH&S management system.

Tip
You need to establish, implement and maintain a process for hazard identification taking into account past relevant incidents, how work is organized, social factors, leadership and culture in the organization, emergency situations and actual or proposal changes, and maintain documented information about these.

Click here to see an example of Procedure for Addressing Risks and Opportunities and OH&S Hazards.   See Preview

Tip
You need to determine your compliance obligations, how they apply to your organization, and take these into account in the OH&S management system.

Tip
You must plan to take action to address OH&S hazards, compliance obligations, and risks and opportunities and integrate these into your OH&S management system processes.

6.2 OH&S OBJECTIVES AND PLANNING TO ACHIEVE THEM


Tip
You need to establish OH&S objectives for the OH&S management system that are measurable. You should monitor, communicate, update, and document, and plan actions to achieve them.

Click here to see an example of OH&S Objectives.   See Preview

7 SUPPORT

7.1 RESOURCES


Tip
You need to determine the resources needed for the OH&S management system including those for implementation, maintenance, and continual improvement.

7.2 COMPETENCE


Tip
You need to determine the necessary competence required of persons who will perform functions within the OH&S management system processes and provide training where needed. You should retain documented information as an evidence of competence and of training provided.

Click here to see an example of Competence, Training and Awareness Procedure.   See Preview

7.3 AWARENESS


Tip
You need to take actions to ensure persons doing work within the OH&S management system know the OH&S policy, objectives, compliance obligations, hazards & risks relevant to them and their part in the OH&S performance, including results of relevant incident investigations.

Click here to see an example of Record of Attendance.   See Preview

7.4 COMMUNICATION


Tip
You need to determine the what, when, with whom, how, and who of the OH&S management system communication, for both internal and external communications relevant to the OH&S management system, taking into account its legal and other requirements, and retain documented information as evidence of OH&S management system communication.

Click here to see an example of Procedure for Communication, Participation and Consultation.   See Preview

7.5 DOCUMENTED INFORMATION


Tip
You need to set up a process to control documented information of the OH&S management system. The procedure should specify approval, review and update, change identification, relevant version availability, document legibility, control of external documents and prevention of obsolete document use.

Click here to see an example of Procedure for Document and Record Control.   See Preview

8 OPERATION

8.1 OPERATIONAL PLANNING AND CONTROL


Tip
You need to plan, implement, control and maintain the processes needed to meet requirements of the OH&S management system and implement the required actions to address risks and opportunities according to criteria for the processes and maintain and retain this documented information.

Click here to see an example of Procedure for Operational Control.   See Preview

Tip
You need to establish, implement and maintain processes for the elimination of hazards and reduction of OH&S risk using the hierarchy of controls.

Tip
You need to establish a process for the implementation and control of planned temporary and permanent changes that impact OH&S performance.

Click here to see an example of Procedure for Change Management.   See Preview

Tip
The organization establishes, implements and maintains a process to control the procurement of product and services in order to ensure their conformance with its OH&S management system.

Tip
The organization needs to establish and maintain a process to define and apply OH&S criteria for the selection of contractors to ensure that the requirements of the organization’s OH&S management system are met by contractors and their workers.

8.2 EMERGENCY PREPAREDNESS AND RESPONSE


Tip
You need to establish, implement and maintain processes to respond to any potential emergency situations to prevent OH&S impacts.

Click here to see an example of Procedure for Emergency Preparedness and Response.   See Preview

Tip
You need to test planned responses where practicable and review and revise as necessary.

Click here to see an example of Emergency Response Drill Record.   See Preview

9 PERFORMANCE EVALUATION

9.1 MONITORING, MEASUREMENT, ANALYSIS AND EVALUATION


Tip
You need to determine the monitoring and measurement needs, how it will be done, and when it shall be performed for the processes of the OH&S management system. You need to analyze and evaluate the data and information arising from monitoring and measurement.

Click here to see an example of Matrix of OH&S Performance.   See Preview

Tip
You need to establish, implement and maintain a process to evaluate how you fulfill your compliance obligations.

Click here to see an example of Compliance Evaluation Record.   See Preview

9.2 INTERNAL AUDIT


Tip
You need to have audit procedures to evaluate the OH&S management system against the planned arrangements (including effectiveness and maintenance) at planned intervals and results must be reported to management.

Click here to see an example of Procedure for Internal Audit.   See Preview

9.3 MANAGEMENT REVIEW


Tip
Top management must review the data from the OH&S management system at planned intervals to assess the need for change in the OH&S management system, resource adequacy, and the effectiveness of the OH&S management system. Records must be kept of the review.

Click here to see an example of Procedure for Management Review.   See Preview

10 IMPROVEMENT

10.1 GENERAL


Tip
You need to identify opportunities for improvement and implement action to achieve the intended outcomes of the OH&S management system.

10.2 NONCONFORMITY AND CORRECTIVE ACTION


Tip
You need to establish, implement and maintain the process that includes reporting, investigating and taking actions, to determine and manage incidents and nonconformities and retain documented information about it. You need to take records of corrective actions taken to overcome nonconformities.

Click here to see the examples of Procedure for the Management of Nonconformities and Corrective Actions and Procedure for Incident Investigation.   See Preview

Tip
After action is taken you need to asses the effects and update the OH&S management system if necessary. These actions need to be appropriate to the magnitude of the problem.

Click here to see an example of Registry and Status for Corrective Actions and Nonconformities.   See Preview

10.3 CONTINUAL IMPROVEMENT


Tip
You need to continually improve the suitability, adequacy, and effectiveness of the OH&S management system.

Click here to see an example of Procedure for Continual Improvement.   See Preview
Here's the percentage of your compliance with ISO 45001:
%

[The results will be sent to entered e-mail address]


For more information on what personal data we collect, why we need it, what we do with it, how long we keep it, and what your rights are, see this Privacy Notice.

Implement ISO 45001 by yourself