{"id":6574,"date":"2016-08-23T15:13:03","date_gmt":"2016-08-23T15:13:03","guid":{"rendered":"https:\/\/multiacademstg.wpengine.com\/20000academy\/?p=6574"},"modified":"2025-04-04T07:49:18","modified_gmt":"2025-04-04T07:49:18","slug":"how-much-does-iso20000-implementation-cost","status":"publish","type":"post","link":"https:\/\/staging.advisera.com\/20000academy\/blog\/2016\/08\/23\/how-much-does-iso20000-implementation-cost\/","title":{"rendered":"How much does ISO 20000 implementation cost?"},"content":{"rendered":"<p>Starting any project can\u2019t go without many questions asked. <a href=\"https:\/\/staging.advisera.com\/20000academy\/what-is-iso-20000\/\" target=\"_blank\" rel=\"noopener noreferrer\">ISO 20000<\/a>\u00a0is not an exception. One of the mandatory questions, and among the first ones to ask, is \u2013 \u201cHow much does it cost?\u201d Management is the first one who would like to know the answer, so you have to be ready and have an explanation.<\/p>\n<p>And, let\u2019s make one thing clear. Implementing ISO 20000 involves so many different, company-specific parameters that it\u2019s not possible to come out with the exact amount needed for the implementation. I will help you, in this article, to do your own estimation of possible costs by explaining which elements you need to include in your calculation. In that way you can minimize surprises on the implementation project (unexpected costs, in this case).<\/p>\n<h2><strong>What does the cost depend on?<\/strong><\/h2>\n<p>It\u2019s not the same if you have small (e.g., 10-20 people) or large (e.g., 50, 100 or more employees) IT organization. Smaller organizations have simpler structures, less complexity in daily process activities, and are easier to manage. Large organizations are the opposite. Complex organizations and extensive processes and their activities mean \u2013 more costs. This is one of the parameters that dictate costs of the implementation.<\/p>\n<p>Having other management system in place, like <a href=\"https:\/\/staging.advisera.com\/9001academy\/what-is-iso-9001\/\" target=\"_blank\" rel=\"noopener noreferrer\">ISO 9001<\/a> or <a href=\"https:\/\/staging.advisera.com\/27001academy\/what-is-iso-27001\/\" target=\"_blank\" rel=\"noopener noreferrer\">ISO 27001<\/a>, will speed up the implementation and make it less expensive. Namely, ISO 20000 has some requirements (in the phase of establishing the <a href=\"https:\/\/staging.advisera.com\/20000academy\/documentation\/sms-plan\/\" target=\"_blank\" rel=\"noopener noreferrer\">Service Management System<\/a>, i.e., SMS) that are common to the other management systems. Here I mean documentation requirements, management responsibility, training and awareness \u2026 etc. If you have processes implemented following the\u00a0<a href=\"https:\/\/staging.advisera.com\/20000academy\/what-is-itil\/\" target=\"_blank\" rel=\"noopener noreferrer\">ITIL<\/a>\u00a0recommendations \u2013 good for you. It helps a lot.<\/p>\n<p>Of course, your (and your co-workers\u2019) know-how is also one of the crucial elements when calculating the costs. Less know-how means the need for education and someone to help you. All that costs money.<br \/>\n<div id=\"middle-banner\" class=\"banner-shortcode\"><\/div><script>loadMiddleBanner();<\/script><br \/>\n<div id=\"side-banner-trigger\" class=\"banner-shortcode\"><\/div><\/p>\n<h2><strong>What types of costs exist?<\/strong><\/h2>\n<p>IT organizations, technology, and services are increasing in complexity. With ISO 20000 you try to get all three parameters under control. It doesn\u2019t sound like an easy job, does it? And it\u2019s not. But, aside from the complexity, costs are your biggest \u201cenemy\u201d for the implementation. Let\u2019s see where the costs are \u201chiding,\u201d i.e., what will require your organization to invest money. Here are the biggest and most common sources of costs:<\/p>\n<ul>\n<li>Training &amp; Awareness \u2013 The person responsible for the implementation and (sometime, later on) management of the SMS needs to know the theory in order to understand the \u201cwhy\u201d and \u201chow\u201d of the implementation and management of the SMS, so you have to train him. Besides that person, it\u2019s advisable to train the staff involved in the SMS. In such way you will have the whole team \u201cspeaking the same language.\u201d <a href=\"https:\/\/staging.advisera.com\/20000academy\/iso-20000-documentation-toolkit\/?rel=sms-related-documents&amp;doc=training-and-awareness-plan\" target=\"_blank\" rel=\"noopener\">Awareness<\/a>\u00a0is a permanent activity and can include additional materials (e.g., brochures, posters, manuals \u2026 etc.), trainings, meetings \u2026 etc., which is one more source of costs.<\/li>\n<li>Own staff \u2013 Your people will have to spend a certain amount of time during the implementation of the SMS. And, from my experience, that amount of time can be extensive. Their time costs money, as well.<\/li>\n<li>Standard purchase \u2013 Maybe it\u2019s not comparable with previously mentioned costs, but you will need to purchase the standard and, maybe, some other documentation. Include those costs right at the beginning of the calculation. It will save you time later on, when you\u2019re asked: \u201cWhy do you need to spend more money?\u201d<\/li>\n<li>Tool \u2013 It\u2019s not a mandatory requirement to have an IT Service Management (ITSM) tool, but it\u2019s a huge help. An ITSM tool will save you from the creation (and usage) of large amounts of documents, decrease errors (e.g., having the same information in multiple documents is the most probable source of error), and increase efficiency (e.g., imagine having 20-30 incidents each day and handling them by using a spreadsheet or some simple form of a database).<\/li>\n<li>Consultant \u2013 A SMS is complex, and you can decide to get some help outside the organization, so you hire a consultant to help you implement the SMS (entirely or some specific part, or do the <a href=\"https:\/\/staging.advisera.com\/20000academy\/iso-20000-documentation-toolkit\/?rel=sms-related-documents&amp;doc=internal-audit-report\" target=\"_blank\" rel=\"noopener\">internal audit<\/a>), or you hire a trainer to train you and your co-workers on this topic. There are the costs you need to calculate.<\/li>\n<li>Certification \u2013 Well, once you are done, the most important moment comes. Certification costs money. So, you have to be careful when engaging a certification body because they are (usually) costly.<\/li>\n<\/ul>\n<h2><strong>What can you do to decrease your costs?<\/strong><\/h2>\n<p>As much as I have experienced so far, organizations already have some of the processes (required by the ISO 20000 standard) in place. Maybe they are not encompassing all that standard requires, or maybe they are spread across several departments (and non-transparent) \u2013 but they are there. That means that you don\u2019t have to start from scratch. A certain amount of time and managerial effort can be saved (meaning less money spent). To find out where you are, conduct a GAP analysis between the standard\u2019s requirements and your processes in place.<\/p>\n<p>I already mentioned that gaining know-how will cost you <a href=\"https:\/\/staging.advisera.com\/20000academy\/iso-20000-documentation-toolkit\/?rel=supply-demand-processes&amp;doc=budgeting-and-controlling\" target=\"_blank\" rel=\"noopener\">money<\/a>. But, particularly in a larger organization, I\u2019m pretty sure that you already have a lot of knowledge, so you don\u2019t have to invest. Again, look around and create savings by using what you already have, i.e., know.<\/p>\n<p>Once you start the project, it\u2019s important to keep all activities managed (and under control). For example, chaotic situations need (quite often) for activities to be repeated several times until you finish them, some of them are even multiplied (done in parallel, by different people), external parties that are not under control create extra costs \u2026 etc. These are all examples of how a managed implementation project can save funds.<\/p>\n<p>Although implementation of ISO 20000 looks like \u201cpure cost,\u201d you see that there are possibilities to decrease the costs. Investing some amount of time in assessment (what you have in place, which knowledge there is) is something that pays back very soon. I\u2019m sure you would like it, but I\u2019m even surer about your management\u2019s preferences.<\/p>\n<p><em>To implement ISO 20000 easily and efficiently, use our<\/em> <a href=\"https:\/\/staging.advisera.com\/20000academy\/iso-20000-documentation-toolkit\/\" target=\"_blank\" rel=\"noopener\">ISO 20000 Documentation Toolkit<\/a> <em>that provides step-by-step guidance for full ISO 20000 compliance.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Starting any project can\u2019t go without many questions asked. ISO 20000\u00a0is not an exception. One of the mandatory questions, and among the first ones to ask, is \u2013 \u201cHow much does it cost?\u201d Management is the first one who would like to know the answer, so you have to be ready and have an explanation. &#8230;<\/p>\n","protected":false},"author":32,"featured_media":17300,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[488,400,366,344,212,369],"class_list":["post-6574","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-costs","tag-implementation","tag-iso-20000","tag-itil","tag-management","tag-sms"],"acf":[],"_links":{"self":[{"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/posts\/6574","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/users\/32"}],"replies":[{"embeddable":true,"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/comments?post=6574"}],"version-history":[{"count":3,"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/posts\/6574\/revisions"}],"predecessor-version":[{"id":18225,"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/posts\/6574\/revisions\/18225"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/media\/17300"}],"wp:attachment":[{"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/media?parent=6574"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/categories?post=6574"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/tags?post=6574"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}