{"id":5561,"date":"2016-01-26T21:02:41","date_gmt":"2016-01-26T21:02:41","guid":{"rendered":"https:\/\/multiacademstg.wpengine.com\/20000academy\/?p=5561"},"modified":"2025-07-05T14:18:05","modified_gmt":"2025-07-05T14:18:05","slug":"is-itil-applicable-for-small-companies-as-well","status":"publish","type":"post","link":"https:\/\/staging.advisera.com\/20000academy\/blog\/2016\/01\/26\/is-itil-applicable-for-small-companies-as-well\/","title":{"rendered":"Is ITIL applicable for small companies as well?"},"content":{"rendered":"<p>Often, during discussions or <a href=\"https:\/\/staging.advisera.com\/20000academy\/what-is-itil\/\" target=\"_blank\" rel=\"noopener noreferrer\">ITIL<\/a>\u00a0trainings, arguments are heard about ITIL implementation. And there is a pattern in such conversation \u2013 for what kind of organizations is ITIL suited? What kind of organizations implement ITIL \u2013 small ones or large ones? The usual answer is \u2013 large ones. But, is that really so?<\/p>\n<p>The issue is that most people see ITIL as applicable only in large organizations. I also have to admit that this opinion prevails when the people who are involved in the discussion aren\u2019t very familiar with ITIL and don\u2019t have experience with it in real life. Let\u2019s see whether they are right.<\/p>\n<h2>What\u2019s the point?<\/h2>\n<p>Let\u2019s be honest \u2013 ITIL is stigmatized as a framework designated only for large organizations. Well, without having deeper understanding of what ITIL is \u2013 that\u2019s the logical conclusion. ITIL is five core books (by the way, if you are \u201cbuying\u201d ITIL to start exploring and consequently implementing it, published in purchasing the books is the only obligation you have) and contains four functions and 26 processes \u2013 so it must be a huge overhead for small companies, right?<\/p>\n<p>Let\u2019s consider big companies. They \u201csuffer\u201d from complexity and a variety of tools, activities, processes, services, internal politics, cultural issues\u2026 Their IT organization is extensive, with a large customer base and lots of offered services. That implies that they must have many processes in place, and each process encompasses many activities and has many people involved. The tools they use usually don\u2019t belong in the open-source category. During an employee\u2019s absence, there is always a possibility to catch up with his activities; i.e., the system (from a human resources point of view) is robust. Resources to deliver services are coming from inside the organization (could be from various organizational units) as well as from outside. There is always enough motive (and, let\u2019s be honest, human resources as well) to perform process and organization optimization, i.e., <a href=\"https:\/\/staging.advisera.com\/20000academy\/documentation\/service-improvement-plan\/\" target=\"_blank\" rel=\"noopener noreferrer\">improvements<\/a>.<br \/>\n<div id=\"middle-banner\" class=\"banner-shortcode\"><\/div><script>loadMiddleBanner();<\/script><br \/>\n<div id=\"side-banner-trigger\" class=\"banner-shortcode\"><\/div><br \/>\nWhen considering small organizations we have to be aware of one thing \u2013 they also have customers, incidents, changes, etc. That means that they do many of the activities that big organizations do, so why wouldn\u2019t they be good candidates for ITIL implementation? Yes, one can argue that ITIL processes can be complex, which is correct. But, in the case of smaller organizations pragmatism has to replace bureaucracy. What does that mean? That means that process structure should be narrow, avoiding unnecessary steps. For example, large organizations can put strong control mechanisms in place while authorizing (almost) every step during <a href=\"https:\/\/staging.advisera.com\/20000academy\/iso-20000-documentation-toolkit\/?rel=service-design-build-and-transition-processes&amp;doc=request-for-change-and-change-record\" target=\"_blank\" rel=\"noopener noreferrer\">change<\/a> implementation, like change build, test, and deployment. Smaller organization can skip some of the authorizations (which require evaluation of achieved results) due to the smaller team involved in change implementation, or even have some people from Change Management be involved in <a href=\"https:\/\/staging.advisera.com\/20000academy\/iso-20000-documentation-toolkit\/?rel=service-design-build-and-transition-processes&amp;doc=release-and-deployment-policy\" target=\"_blank\" rel=\"noopener noreferrer\">Release and Deployment Management<\/a>\u00a0(i.e., responsible for change implementation).<\/p>\n<p>Beside staying pragmatic, a smaller organization will combine different roles into one person (see more about this issue in the article <a href=\"https:\/\/staging.advisera.com\/20000academy\/knowledgebase\/itil-roles-can-combined-one-person\/\" target=\"_blank\" rel=\"noopener noreferrer\">What ITIL roles can be combined in one person?<\/a>). The company is not big, so most of the people (important for IT service delivery) are sitting in the same group. This means \u2013 no administration with <a href=\"https:\/\/staging.advisera.com\/20000academy\/iso-20000-documentation-toolkit\/?rel=relationship-and-agreement-processes&amp;doc=operational-level-agreement-ola-\" target=\"_blank\" rel=\"noopener\">OLA (Operational Level Agreement)<\/a> and \u201cpolitical\u201d issues. The relationship with the business (meaning, understanding business requirements and customers of the company) is much tighter and efficient, and so is the reaction to changes in business requirements.<\/p>\n<p>Scope of the ITIL implementation is always a hot topic. Well, maybe the number of implemented processes in small organizations is smaller than in big ones (i.e., focusing on the most important ones), but smaller organizations may still do activities that are not part of (officially) implemented processes. For example, a small company will not have an official <a href=\"https:\/\/staging.advisera.com\/20000academy\/iso-20000-documentation-toolkit\/?rel=relationship-and-agreement-processes&amp;doc=supplier-management-process\" target=\"_blank\" rel=\"noopener\">Supplier Management process<\/a>, but the head of IT Service Management (ITSM) will be the one who will manage suppliers. Or strategy \u2013 large organizations can have someone dedicated to the topic of strategy (e.g., Business Development Manager), but in small organizations someone from management will take care of this topic.<\/p>\n<p>Just like big companies, small ones will improve the quality of the ITSM by using tools. Since the organization is smaller, processes are (usually) narrower and the scope is not very wide \u2013 simpler tools can be used (there are some open-source tools that will fit the purpose perfectly). And that\u2019s the chance to have faster implementation and efficient use of the ITIL processes and functions.<\/p>\n<p style=\"text-align: center;\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-5562\" src=\"\/wp-content\/uploads\/\/sites\/6\/2016\/01\/Common_elements_for_organizations.png\" alt=\"Common_elements_for_organizations\" width=\"403\" height=\"364\" srcset=\"\/wp-content\/uploads\/sites\/6\/2016\/01\/Common_elements_for_organizations.png 403w, \/wp-content\/uploads\/sites\/6\/2016\/01\/Common_elements_for_organizations-300x271.png 300w\" sizes=\"(max-width: 403px) 100vw, 403px\" \/><em><span style=\"font-size: 14px;\">Figure: Processes, Functions, and Tools are common elements for organizations of all sizes.<\/span><\/em><\/p>\n<h2>Using the opportunity<\/h2>\n<p>ITIL has been around since the mid-1980s, which means that it has achieved a respectable maturity level. Of course, business environments change rapidly and IT has to \u201cplay the game.\u201d That\u2019s also valid for ITIL implementation, meaning it has to stay flexible on changing <a href=\"https:\/\/staging.advisera.com\/20000academy\/iso-20000-documentation-toolkit\/?rel=relationship-and-agreement-processes&amp;doc=service-level-requirements\" target=\"_blank\" rel=\"noopener noreferrer\">business<\/a>\u00a0requirements. Smaller organizations are at an advantage here.<\/p>\n<p>Large organizations have invested huge effort in processes and organization, consultants have gathered vast experience through many implementations, and training organizations can provide shortcuts in building up the know-how. That\u2019s the opportunity for smaller organizations \u2013 there is vast experience and they don\u2019t have to \u201creinvent the wheel.\u201d<\/p>\n<p>When you put all considerations together, implementing ITIL in smaller organizations seems possible. That doesn\u2019t mean it will be easy. Quite the contrary, I think that small organizations have to plan all details very carefully since they have less room for mistakes, and fewer options when choosing people or designing processes with many activities. But, it\u2019s doable. The critical element is quality people, but that\u2019s also a chance to make better use of their capabilities. And reward them, accordingly.<\/p>\n<p><em>To implement ISO 20000 easily and efficiently, use our<\/em> <a href=\"https:\/\/staging.advisera.com\/20000academy\/iso-20000-documentation-toolkit\/\" target=\"_blank\" rel=\"noopener\">ISO 20000 Documentation Toolkit<\/a> <em>that provides step-by-step guidance for full ISO 20000 compliance.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Often, during discussions or ITIL\u00a0trainings, arguments are heard about ITIL implementation. And there is a pattern in such conversation \u2013 for what kind of organizations is ITIL suited? What kind of organizations implement ITIL \u2013 small ones or large ones? The usual answer is \u2013 large ones. But, is that really so? The issue is &#8230;<\/p>\n","protected":false},"author":32,"featured_media":5562,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1],"tags":[356,344,191,521],"class_list":["post-5561","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-function","tag-itil","tag-process","tag-small-company"],"acf":[],"_links":{"self":[{"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/posts\/5561","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/users\/32"}],"replies":[{"embeddable":true,"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/comments?post=5561"}],"version-history":[{"count":3,"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/posts\/5561\/revisions"}],"predecessor-version":[{"id":18539,"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/posts\/5561\/revisions\/18539"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/media\/5562"}],"wp:attachment":[{"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/media?parent=5561"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/categories?post=5561"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/staging.advisera.com\/20000academy\/wp-json\/wp\/v2\/tags?post=5561"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}