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ISO 14001 Gap Analysis [Free Tool]

Find out your level of compliance with ISO 14001

Instructions: The questions below cover all relevant ISO 14001 requirements - by filling out the answers, this tool will automatically calculate your company's level of compliance with ISO 14001.

When answering questions, the following scale needs to be used: 
  • 1 — Not implemented: No process or activity implemented, or little/no evidence of any systematic achievement
  • 2 — Planned: Activity or process is planned but is not implemented, or the implementation just started
  • 3 — In progress: Activity or process is partially implemented, so that its full effects cannot be expected
  • 4 — Mostly implemented: Activity or process is fully or mostly implemented, documented, and relevant people are trained, but monitoring, measurement, and improvement are not systematic
  • 5 — Optimized: Activity or process is fully implemented, documented, and is continuously supervised, measured, and improved; relevant people are trained

4 CONTEXT OF THE ORGANIZATION

4.1 UNDERSTANDING THE ORGANIZATION AND ITS CONTEXT


Tip
You need to determine the external and internal issues that are relevant to your organization, including environmental conditions affected by or affecting your organization.

Click here to see an example of Procedure for Determining Context of the Organization and Interested Parties.   See Preview

4.2 UNDERSTANDING THE NEEDS AND EXPECTATIONS OF INTERESTED PARTIES


Tip
You need to determine the interested parties for your EMS, their relevant needs requirements, and which of these become compliance obligations.

Click here to see an example of List of Interested Parties, Legal and Other Requirements.   See Preview

4.3 DETERMINING THE SCOPE OF THE ENVIRONMENTAL MANAGEMENT SYSTEM


Tip
You need to determine and document the boundaries and applicability of your EMS by considering external and internal issues, compliance obligations, physical boundaries, what you control and influence and your activities, products and services.

Click here to see an example of Scope of Environmental Management System.   See Preview

4.4 ENVIRONMENTAL MANAGEMENT SYSTEM


Tip
You need to establish, implement, maintain, and continually improve an EMS including all processes needed; including interactions and sequences of processes and assigning resources.

5 LEADERSHIP

5.1 LEADERSHIP AND COMMITMENT


Tip
Top management needs to demonstrate leadership of the EMS by accounting for the efficiency of the EMS, ensuring EMS integration into business practices, promoting improvement, and ensuring resources are available.

5.2 ENVIRONMENTAL POLICY


Tip
An environmental policy must be established that is appropriate for the organization, provides a framework for environmental objectives, and shows commitment to protecting the environment, meeting compliance obligations and continual improvement.

Click here to see an example of Environmental Policy.   See Preview

Tip
The environmental policy needs to be available, maintained, communicated, and understood by relevant interested parties.

5.3 ORGANIZATIONAL ROLES, RESPONSIBILITIES AND AUTHORITIES


Tip
Top management must assign responsibilities and relevant roles for the EMS development, reporting, and maintenance so that it meets the intended goals.

6 PLANNING

6.1 ACTIONS TO ADDRESS RISKS AND OPPORTUNITIES


Tip
You need to plan for the EMS and consider issues and requirements that determine the risks and opportunities to be addressed.

Tip
Planning must take place to address the risks and opportunities identified and integrate these into the EMS.

Tip
You need to determine the environmental aspects of your activities, products, and services, including new developments and abnormal conditions, and maintain documented information about these.

Click here to see an example of Procedure for Identification and Evaluation of Environmental Aspects and Risks.   See Preview

Tip
You need to determine your compliance obligations, how they apply to your organization, and take these into account in the EMS.

Click here to see an example of Compliance Evaluation Record.   See Preview

Tip
You must plan to take action to address significant environmental aspects, compliance obligations, and risks and opportunities and integrate these into your EMS processes.

6.2 QUALITY OBJECTIVES AND PLANNING TO ACHIEVE THEM


Tip
You need to establish environmental objectives for the EMS that are measurable, monitored, communicated, updated, and documented, and plan actions to achieve them.

Click here to see an example of Environmental Objectives and Plans for Achieving Them.   See Preview

7 SUPPORT

7.1 RESOURCES


Tip
You need to determine the resources needed for the EMS including those for implementation, maintenance, and continual improvement.

7.2 COMPETENCE


Tip
You need to determine the necessary competence required of persons who will perform functions within the EMS processes.

Click here to see an example of Competence, Training and Awareness Procedure.   See Preview

7.3 AWARENESS


Tip
You need to take actions to ensure persons doing work within the EMS know the environmental policy, environmental aspects, compliance obligations, and EMS effectiveness.

Click here to see an example of Record of Attendance.   See Preview

7.4 COMMUNICATION


Tip
You need to determined the what, when, with whom, how, and who of EMS communication for both internal and external communications relevant to the EMS.

Click here to see an example of Procedure for Communication.   See Preview

7.5 DOCUMENTED INFORMATION


Tip
You need to set up a process to control documented information of the EMS including creating and updating, control of use, adequate protection, control of distribution, and changes.

Click here to see an example of Procedure for Document and Record Control.   See Preview

8 OPERATION

8.1 OPERATIONAL PLANNING AND CONTROL


Tip
You need to plan and control processes needed to meet EMS requirements, including outsourced processes, consistent with a life cycle perspective including control of planned changes.

Click here to see an example of Procedure for Operational Control of Significant Environmental Aspects.   See Preview

8.2 EMERGENCY PREPAREDNESS AND RESPONSE


Tip
You need to establish, implement and maintain processes to respond to any potential emergency situations to prevent environmental impact.

Click here to see an example of Procedures for Preparedness and Emergency Response.   See Preview

Tip
You need to test planned responses where practicable and review and revise as necessary.

Click here to see an example of Evaluation Record of Response Actions Testing.   See Preview

9 PERFORMANCE EVALUATION

9.1 MONITORING, MEASUREMENT, ANALYSIS AND EVALUATION


Tip
You need to determine the monitoring and measurement needs, how it will be done, and when it shall be performed for the processes of the EMS. You need to analyze and evaluate the data and information arising from monitoring and measurement.

Click here to see an example of Matrix of Environmental Performance.   See Preview

Tip
You need to establish, implement and maintain a process to evaluate how you fulfill your compliance obligations.

Click here to see an example of Compliance Evaluation Record.   See Preview

9.2 INTERNAL AUDIT


Tip
You need to have audit procedures to evaluate the EMS against the planned arrangements (including effectiveness and maintenance) at planned intervals and results must be reported to management.

Click here to see an example of Procedure for Internal Audit.   See Preview

9.3 MANAGEMENT REVIEW


Tip
Top management must review the data from the EMS to assess the need for change in the EMS, resource adequacy, and the effectiveness of the EMS.

Click here to see an example of Procedure for Management Review.   See Preview

10 IMPROVEMENT

10.1 GENERAL


Tip
You need to identify opportunities for improvement and implement action to achieve the intended outcomes of the EMS.

10.2 NONCONFORMITY AND CORRECTIVE ACTION


Tip
When a nonconformity occurs, you must take action to deal with the nonconformity and deal with the consequences, evaluate the need to eliminate the root cause of the nonconformity, and review the effectiveness of the corrective action taken.

Click here to see an example of Procedure for the Management of Nonconformities and Corrective Actions.   See Preview

Tip
After action is taken, you need to assess the effects, including the environmental impacts, and update the EMS if necessary.

10.3 CONTINUAL IMPROVEMENT


Tip
You need to continually improve the suitability, adequacy, and effectiveness of the EMS.
Here's the percentage of your compliance with ISO 14001:
%

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